Terms and Conditions.
Purchase Order Terms and Conditions.
1. Words, as employed in this Agreement, shall have their normally accepted meanings.
The following terms shall have the described meaning:
1.1. “BUYER” means Beadlight Ltd, issuing the purchase order (physically or electronically) which invokes this document.
1.2. “SELLER” means the vendor/supplier and/or distributor performing the work/supplying materials, parts, assemblies, subassemblies, systems, subsystems or services pursuant to the purchase order (physically or electronically).
2. Our organization reserves the right to review and approve the Sellers Quality Management System. Minimum QMS requirements include:
2.1. Sellers providing special processing must maintain a system for validating processes, or other system as required by purchase order.
2.2. Customer directed sources must operate in accordance with approved specifications and standards as dictated and controlled by the customer in question.
2.3. Sellers initially approved for use via Certification (ISO9001, AS9100, ISO 17025, AS9120, etc.) must notify our organization of any changes to that certification.
3. All special processes required by a purchase order must be performed by qualified personnel.
4. Our organization reserves the right of access by our representatives, our customers, any regulatory authorities to the applicable areas of all the facilities, at any level of the supply chain involved in the order, and to all applicable records.
5. All sellers providing calibration services must be certified to UKAS standards (or equivalent). All calibration certificates must identify standards used and must be traceable to National Standards.
6. The seller shall maintain the proper identification and revision status of specifications, drawings, process requirements, inspection/verification instructions and other relevant technical data.
7. The Seller shall provide a delivery note (or equivalent) and Certification of Conformity with every delivery, all documents must state our purchase order number.
8. All written information obtained by the Seller from the Buyer in connection with this purchase order and which is identified as proprietary, including, but not limited to, specifications, drawings, software, tooling and fixtures, shall remain the property of the Buyer, shall be used by the Seller only to the extent necessary for performance of this order and shall not be disclosed to any third parties without the written consent of the Buyer.
The equipment, dies or tools shall be identified permanently as follows:
8.1. Tool Number
8.2. Property of Beadlight Ltd
8.3. Month and Year of purchase
9. Our organization reserves the right to approve or specify any designs, test, inspection plans, verification, use of statistical techniques for product acceptance, and any applicable critical items, including key characteristics.
10. We may also require specific actions where timely and/or effective corrective actions to a seller issue(s) are not achieved. These actions may include but are not limited to any or all of the following: withholding payment until the issue is resolved, removal of the supplier from Beadlight’s Approved Supplier List, and legal actions.
11. The seller is required to retain all records associated with our purchase order, for 10 years minimum, by contract.
12. The Seller is required to:
12.1. Notify our organization of nonconforming product immediately if products are found to be non-conforming after delivery.
12.2. Obtain our organizational approval for nonconforming product disposition if material has been free issued to the supplier.
12.3. Notify our organization of changes in product and/or process, changes of suppliers, and changes of manufacturing facility locations.
12.4. Flow down to the supply chain the applicable requirements including customer requirements.
12.5. Implement a counterfeit control program/process to prevent counterfeit parts entering their supply system.
12.6. Only use customer-designated or approved external providers, including process sources when specified by the Buyer.
12.7. Ensure all people that contribute to the supply of products/services understand their contribution to the product or service conformity; contribution to product safety and the importance of ethical behaviour.
13. Our organization reserves the right of final approval of product, procedures, processes, and equipment.
14. If any of the goods are found to be defective in material, workmanship, quality, quantity or not in strict conformity with the specifications or requirements of the tender of the Purchase order, the Buyer, shall have the right to reject and return the goods for full credit, all charges collect.
15. The packaging of product shipped to Buyer shall ensure protection from transit damage. Sellers delivering Electro Static Discharge sensitive product shall ensure its protection during the manufacturing process and identification per MIL-STD-1686 and ESD packaging for delivery.
16. Beadlight Aerospace Limited is a supporter of the principles and intentions of Conflict Minerals (3TG) from the Democratic Republic of Congo (DRC) Dodd Frank Act (Section 1502). Therefore, suppliers/sellers should conform with the responsible sourcing of conflict minerals and if in any doubt, inform Beadlight of any products that may not comply.
16.1. The seller should take appropriate action to address any instances of non-compliance. Suppliers should advise Beadlight of any instances of non – compliance with any regulation.
17. Our organization reserves the right to designate requirements for test specimens for design approval, inspection/verification, investigation or auditing.
18. The Seller will indemnify, defend and hold the Buyer, its directors, officers, employees, agents and students harmless from any loss, expense, claim or damage including reasonable defence costs, arising from any claim or action based on any acts or omissions of the Seller, its employees, servants, agents or subcontractors.
19. The Buyer and the Seller agree that the tender, this purchase order and any schedules attached to this order shall be governed by and construed according to the laws of the England and Wales.
Purchase Order Terms and Conditions Issue 2 – Dated 23/12/20.
Terms and Conditions of Sale of Aircraft Products.
DEFININTIONS. For the purpose of the Contract the terms listed below shall bear the respective meanings ascribed there to:
a) the "Buyer" means the person, firm or company with whom the Contract is made
b) the "Seller" means Beadlight Limited, its assignees and successors in title
c) the "Contract" means the Contract between the Seller and the Buyer for the sale of the Goods of which these conditions form part
d) the "Goods" means the Goods or any part thereof agreed to be sold as described in the Sellers order acknowledgement
ACCEPTANCE OF ORDER AND EXPIRY DATE. Orders are accepted only upon and subject to the Seller’s Conditions of Sale as printed herein. Unless expressly accepted in writing any qualification of these conditions by the Buyer in any written or printed document or otherwise shall be inapplicable. Unless previously withdrawn Seller’s quotation expires one month after the date thereof
DELIVERY. Any date named by the Seller for despatch is given and intended as an estimate only is not to be of the essence of the Contract. The Buyer shall nevertheless be bound to accept the Goods ordered when available. The Seller shall not be liable in any way in respect of late despatch or delivery however caused nor shall such failure to despatch be deemed to be a breach of the Contract. Where drawings specifications instructions and materials are to be supplied, the Buyer shall supply the same in reasonable time to enable the Seller to despatch within the period named.
PRICES. Orders are accepted only on condition that Goods will be invoiced at the price ruling at the date of despatch. If variation in price occurs during the currency of an order the price of the un-despatched portion of the order outstanding at the date of such variation in price may be adjusted accordingly. All prices quoted exclusive of VAT where applicable.
TERMS OF BUSINESS. For holders of approved credit accounts payments should be made in full and received by the Seller Nett 30 days after the invoice date of the goods or services provided, otherwise cash with order, cash on delivery or pro-forma invoice. Quotations will be based on EXW (New Yatt) basis unless otherwise stated in writing. Larger orders will require a proportion of the invoice to be paid with the purchase order. The Seller reserves the right to charge interest at 2% per month on all overdue accounts with a minimum charge of £2.50.
a) The Seller warrants that the Goods shall at the time of delivery to the Buyer be free from defects in workmanship and materials. If any of the Goods do not conform to that warranty the Seller will at its opinion:
i. replace such Goods found not to conform to the warranty; or
ii) take such steps as the Seller deems necessary to bring the Goods into a state where they are free from such defect; or
iii) take back the Goods found not to conform to the warranty and refund the appropriate part of the purchase price; or
iv) make a price adjustment that is fair to both parties in relation to the failure of the Goods to conform to the warranty. PROVIDED THAT the liability of the Seller shall in no event exceed the purchase price of the defective Goods and performance of any one of the above options (as limited by this proviso) shall constitute an entire discharge of the Seller’s liability under the warranty.
b) The foregoing warranty is conditional upon:
i) The Buyer giving written notice to the Seller of the alleged defect in the Goods such notice to be received by the Seller within seven days of the time when the Buyer discovers or ought to have discovered the defect and in any event within six months of the date of delivery of such Goods; and
ii) the Buyer affording the Seller a reasonable opportunity to inspect the Goods at its premises.
c) Save as provided in (a) above and Section 12 of the Goods Act 1979;
i) all conditions and warranties express or implied as to the quality or fitness for any purpose of the Goods are hereby expressly excluded; and
ii) the Seller shall be under no liability for any loss or damage (whether direct indirect or consequential) howsoever arising which may be suffered by the Buyer.
d) In the event that notwithstanding the provisions of (a) (b) and (c) above the Seller is found liable for any loss or damage suffered by the Buyer that liability shall in no event exceed the purchase price of the Goods.
e) Nothing in this Contract shall affect the liability of the Seller for death or personal injury caused by its negligence.
f) The Seller shall not be liable to the Buyer or be deemed to be in breach of the Contract by reason of any delay in performing or any failure to perform any of the Seller’s obligations in relation to the Goods if the delay or failure is due to any cause beyond the Seller’s reasonable control.
g) All quotations given to all Contracts made by the Seller or by its agents are subject to these conditions and all terms and conditions referred to by the Buyer or contained in any other receipt acceptance of quotation or otherwise brought to the notice of the Seller are hereby excluded. These conditions may be varied only by agreement in writing between the parties.
h) Any special requirements of the Buyer as to physical characteristics or otherwise must be set out in the Contract.
SHORTAGES DAMAGES AND OR LOSS IN TRANSIT. All claims for damage to, or partial loss of Goods in transit must be submitted in writing to both carrier and the seller within three days of delivery. In the case of none delivery of the whole consignment, claims must be submitted in writing to both the carrier and the Seller within seven days of receipt by the Buyer (or the Buyer’s agent) of notification of despatch of the Goods. In the absence of claims within the terms mentioned above the Goods shall be deemed to have been delivered in accordance with the Contract.
TESTS AND INSPECTION. Unless otherwise agreed all testing and inspection specified by the Buyer or implied by the order or customary to the Seller’s practice shall be at the Seller’s works and shall not be final.
a) Without prejudice to Clause 7. Goods represented by the Buyer to be defective or not to conform to Contract and accepted by the Seller as such will be replaced as originally ordered if required and practicable or will be credited but shall not form the subject of any claim for work done by the Buyer transport costs consequential damages or expenses loss of profit on or any claim arising through resale or any other loss damage or expense whatsoever or howsoever incurred. No claim in respect of defective Goods will be valid unless made and the alleged defective Goods returned within thirty days of the date of despatch of the Goods nor will such claim be accepted as a reason for cancellation of the remainder of the order.
b) This clause shall have no application if the buyer deals as consumer insofar as death or personal injury has been caused by our negligence. The expressions "consumer" and "negligence" herein shall have the meaning ascribed to them in the Unfair Contract Terms Act 1977.
INFRINGEMENT OF PATENTS OR REGISTERED DESIGNS. The Buyer shall indemnity the Seller against all damages penalties costs and expenses to which the Seller may become liable as a result of work done in accordance with the Buyer’s specification which involves infringement or alleged infringement of a patent, registered design or any other intellectual property right.
BUYER’S BANKRUPTCY. If the Buyer shall make default in or commit any breach of any of the obligations to the Seller or if any distress or execution shall be levied upon the Buyer or if the Buyer shall offer to make any arrangement with creditors or commit any act of bankruptcy or if any petition in bankruptcy shall be presented against him or if the Buyer is a limited company any resolution or petition to wind up such company’s business (other than for the purpose of amalgamation or reconstruction) shall be passed or presented the Seller shall have the right forthwith to determine by written notice posted to the Buyer any Contract then subsisting without prejudice to any claim or right the Seller might otherwise make or exercise.
DEFAULT OF PAYMENT. Should default be made by the Buyer in paying any due sum due under any Contract as and when it becomes due or should the Buyer be in breach in any respect of the Contract entered into the Seller shall have the right with or without notice in the discretion of the Seller either to suspend all further deliveries until the default be made good or to determine any Contract then subsisting so far as any further Goods remain to be delivered without prejudice to any claim or right the Seller might otherwise make or exercise.
CANCELLATION. The Buyer may cancel or suspend an order only with our written consent and agreement to terms which will indemnify us against any expense incurred, it should be clearly understood that where an order calling for scheduled delivery is placed with the Seller for a period of three months or more, the Seller will manufacture the Goods in advance.
In the event of cancellation or postponement of programmed orders we reserve the right to invoice for all costs associated with the programme including loss of earnings.
RETURN OF GOODS
The return of Goods which are surplus to the purchaser’s requirements will not normally be allowed. However a specific request in writing from the purchaser, listing the surplus Goods that he wishes to return will be considered by the Seller. The return of any such Goods will be at the absolute discretion of the Seller.
RISK AND PROPERTY
a) Risk in the Goods shall pass to the Buyer at the time the Goods are delivered to the Buyer in accordance with the Contract.
b) Notwithstanding delivery and the passing of risk in the Goods or any other provision of these conditions, the property and ownership in the Goods shall not pass to the Buyer until the Seller has received in cash or cleared funds full payment of the price of the Goods and all other Goods agreed to be sold by the Seller to the Buyer for which payment is then due.
c) Until such time as the property and ownership in the Goods passes to the Buyer, the Buyer shall hold the Goods as the Seller’s fiduciary agent and bailee and shall keep the Goods separate from those of the Buyer and third parties and property stored, protected and insured and identified as the Seller’s property. Until that time the Buyer shall be entitled to resell or use the Goods in the ordinary course of its business, but shall account to the Seller for the proceeds of sale or otherwise of the Goods, whether tangible or intangible, including insurance proceeds, and shall keep all such proceeds of sale separate from any monies or property of the Buyer and third parties and in the case of tangible proceeds, properly stored, protect and insured.
d) Until such time as the property in the Goods passes to the Buyer and provided that the Goods are still in existence and have not been resold, the Seller shall be entitled at any time to require the Buyer to deliver up the Goods to the Seller and if the Buyer fails to do so forthwith to enter upon any premises of the Buyer or any third party where the Goods are stored and to repossess the Goods.
e) The Buyer shall not be entitled to pledge or in any way charge by way of security for any indebtedness any of the Goods which remain the property of the Seller, but if the buyer does so then all monies owing by the Buyer to the Seller shall without prejudice to any other right or remedy of the Seller, forthwith become due and payable.
f) If the Goods are destroyed by an insured risk before the Buyer has paid for them, the Buyer shall hold the Insurance proceeds as the Seller’s trustee.
FORCE MAJEURE. The Seller shall not be responsible for any delays in delivery or any inability to deliver or any loss arising thereout due to fire, mechanical breakdown, strikes, lockouts, civil commotions, insurrections, war of other unforeseen or exceptional circumstances of any kind beyond the Seller’s control.
WITHHOLDING OF DELIVERY. Without prejudice to any other remedies it may have the Seller reserves the right to cancel forthwith or delay performance of the Contract wholly or in part upon any breach non-observance or non-performance by the Buyer of any term condition or provision expressed or implied for the time subsisting under this or any other Contract now or for the time being subsisting between the Seller and the Buyer.
TERMINATION BY THE SELLER. The Seller shall be entitled to terminate this Contract by written notice if:
a) The Buyer becomes insolvent, is the subject of winding up proceedings whether voluntary or involuntary goes into liquidation, enters into a composition with its creditors or has a receiver appointed over the whole or any part of its undertaking or assets or any of the foregoing events is threatened; or
b) Any other Contract between the parties hereto is terminated by either party for whatever reason in any such circumstances or in the event of the Buyer seeking to determine the Contract the Buyer shall be liable to the Seller for the cost of manufacture by the Seller down to the date of such cancellation or termination.
INDEMNITY. The Buyer shall indemnify the Seller in respect of all damage or injury occurring to any personal property and against any actions and expenses in that connection for which the Seller may become liable in respect of the Goods sold if the damage or injury caused by the negligence of the Buyer or his servants or agents.
CONSTRUCTION. This contract shall be construed in all respects as an English contract and governed by English Law. These terms and conditions are to be referred to as dated December 2013 and supersede any other previous terms and conditions in issue.